I think he wants to have everything finalized as far as format by the beginning of the year. When I talked to him, I started believing that for this first tournament, with the possibility of a lot of people that aren't on the forums and aren't aware of the many formats we run, we should go with a more straight-forward approach to the format (hence the 1 Army, 500pts/24hexes format).
I will allow VC units as he will be putting important information in the Facebook page, and he said he'll allow me to edit some stuff on there, so I will be sure to include a link to the VC page.
Personally, I would also like to have the maps finalized by the beginning of the year. I can bring 4-6 maps myself, depending on the requirements, but either way I'm hoping we will have more people than that, and will therefore need more maps - he did say he has a group of guys that do play HeroScape (he's not played it much though).
EDIT: Mentioning possibles from the Possible Events thread:
@
heroscaper2010
+ ???
@
rudyvalentine
+ ???
@
hose
+ ???
@
superfrog
@
yamissflash
@
Chachi
+ ???
@
Hendal
(back in July)
@
TrollBrute
@
GUILD_WARRIOR
+ ???
@
lefton4ya
@
flameslayer93
+ ???
@
Grimnak